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Conference and corporate AV Equipment

Conference AV Designed For You

Running a conference in Herts or Essex can be stressful, people management, registration and catering are all important and something you as the organiser should take care of.  Let us take control of the conference AV for you, we can design speaker systems to best reflect your event, supply the right size TV or projector and screen.

A conference sound and AV system can be as simple as a single microphone with desktop projector and speaker hired without an operator, or more complex to include multiple microphones for a panel session.  A presentation operator to monitor and advance the slides as well as a set panels for branding and creating a temporary wall to showcase and draw attention to your event.

Conference AV big and small

 

Our conference AV services across Hertfordshire and Essex vary entirely on your requirements.  We can scale up and down to meet your needs.  Kinds of conferences and corporate AV we hire include:

  • Streaming
  • Hybrid (in person as well as streaming)
  • AGM and committee meetings 
  • Education and training events including roadshows
  • Townhalls and company briefings 
  • Up lighting and theming for product launches.
  • Full production down to dry hiring equipment only 
  • Small stages for discrete events.
What Our customers Say
Colin Gamage
Used CB SVL twice now for a 40th & 70th, both times excellent sound quality & lighting display. Loads of volume & all linked in to lighting rig. Chris is very helpful & has stock of most of what you need. Colin Epping
Paul Hughes
Chris was superb from start to finish.so much care went into making sure we had the sound just right for our event /conference, lighting spot on etc - he helped even with other aspects like directing our seating etc. i would highly recommend Cb SVL Event production.
Mark Perry
We, Harlow Rock School recently used the services of CB SVL to provide the PA system for our music event. We have used this company many times and have always been delighted. The team delivered a friendly and professional service ensuring that the music sounded at its best. They always provided additional support and learning for our young team. High recommended.
Judith Crosier
I recently hired audio and visual equipment and couldn't have received any more patient support in terms of what I needed. When I collected, Chris explained exactly how to connect everything so when I got it home, it all worked perfectly. A great experience - thank you so much!
Cosmic Audio
Chris has helped us out at short notice many times now, and has first class equipment available. But equipment is equipment - what really matters is the first class, friendly and personal service you get. Highly recommended whether your needs are big or small. Awesomeness all round!

Equipment to consider for a Successful conference hire

Sound Equipment

Being heard at your event is one of the most important aspects of getting your message across, to do this you should consider:

  • Microphones – Radio (wireless) or wired 
  • A mixing desk to mix the levels
  • Speakers suitable for the space and sound.
  • Cabling 
Read More about Sound Equipment

Video Equipment

A picture tells a thousand words. When considering video equipment the size and distance for the audience from any screens should be considered.  Your TV at home may look big, but you are sat close to it.  In conference the closest person could be 5m from a screen.

Useful items to consider for Video:

  • Projector and projector screen
  • TV Screen and Stand
  • Vision Mixing desk 
  • Presentation laptop
  • Clicker to advance slides
  • HDMI or SDI cabling and adaptors

Lighting Equipment

Being seen at your event isn’t just about your face being clear.  It’s about creating a focal point for your event, in a dark room with a bright and colourful lit stage all eyes are on you!

Lighting to consider for Events:

  • Stage Light or face light 
  • Colour up lighting 
  • Moving lights 
  • Lighting control 

Streaming

Taking your event online can share to hundreds more delegates and be more cost effective than transporting them and hotel accommodation. Hybrid events are a combination of real in person events as well as sharing online using platforms such as MSTeam and YouTube Live.

Things to consider for streaming:

  • Using remotely operated cameras or in person camera operators
  • How many cameras and views you want 
  • Vision mixing
  • The platform to stream via
  • Blending in presentation and live camera known as PIP

Staging

Staging lifts your presenters above the audience like lighting to give a focal point.  Considerations for stages:

  • Accessibility with steps
  • Size of stage 
  • Colour carpet
  • Height above floor

Sound Equipment

Being heard at your event is one of the most important aspects of getting your message across, to do this you should consider:

  • Microphones – Radio (wireless) or wired
  • A mixing desk to mix the levels
  • Speakers suitable for the space and sound.
  • Cabling
Read More about Sound Equipment

Video Equipment

A picture tells a thousand words. When considering video equipment the size and distance for the audience from any screens should be considered.  Your TV at home may look big, but you are sat close to it.  In conference the closest person could be 5m from a screen.

Useful items to consider for Video:

  • Projector and projector screen
  • TV Screen and Stand
  • Vision Mixing desk 
  • Presentation laptop
  • Clicker to advance slides
  • HDMI or SDI cabling and adaptors

Lighting Equipment

Being seen at your event isn’t just about your face being clear.  It’s about creating a focal point for your event, in a dark room with a bright and colourful lit stage all eyes are on you!

Lighting to consider for Events:

  • Stage Light or face light 
  • Colour up lighting 
  • Moving lights 
  • Lighting control 

Streaming

Share to hundreds more delegates and be more cost effective than transporting them and hotel accommodation. Hybrid events are a combination of real in person events as well as sharing online using platforms such as MSTeam and YouTube Live.

Things to consider for streaming:

  • Using remotely operated cameras or in person camera operators 
  • Vision mixing
  • The platform to stream via
  • Blending in presentation and live camera known as PIP

Staging

Staging lifts your presenters above the audience like lighting to give a focal point.  Considerations for stages:

  • Accessibility with steps
  • Size of stage 
  • Colour carpet
  • Height above floor

Deep dive into AV event examples

Streaming & Hybrid

Hybrid and streaming events allow remote delegates and presenters to take part in a real meeting.

delegate microphone at a meeting. Gooseneck and speaker terminal for committee members to use

AGM Town Hall Meetings

Town Hall, committee meetings and AGM often have many people around tables chatting, using digital congress microphones for clear audio

Small Stages

From a small 1m x 1m block for a single person to stand and talk, to a full stage full of a panel of speakers, lets look at stages

Harlow Leisurezone AV hire

Training & Small Scale Events

Popular packages available for training and small scale events anywhere from 10 to 200 people, from sports halls to wedding venues and hotels

Conferences

Popular packages available for training and small scale events anywhere from 10 to 200 people, from sports halls to wedding venues

Furniture Makers Hall London event for Mothercare, blue product lighting for pushchairs

Up lighting and brand theming

A look at how lighting varies the mood and uplifts plain white wall venues to create bespoke feels simply by colour and lighting

FAQ asked with conference AV hire

I think I know what I need, but not sure can you help?

Sure, we are on hand to help either design a bespoke package for you or can suggest pre packages of equipment we stock to ensure congruence between your event style and equipment choice.

Will the equipment be delivered or do I need to collect?

This entirely depends on what you want to do, for small hires we may advise equipment can fit in a car or small van, others we will quote for a large van delivery and collection

Will I need to be technically minded to run the equipment?

For simple items we can provide instructions, however would generally recommend hiring one of our highly skilled technicians for the event. They can ensure the equipment runs at it’s best and are on hand for any issues such as crashes, freezing and things like microphones squealing or volume adjustment.

Previous Conference Examples

With many different kinds of experience and vibes of events we’ve created a photo gallery to best depict our range of corporate events for conferences and corporate shows.  Having provided various elements of AV production to a full production and managed event we have experience in meeting and investors meetings ranging from 20 to 1000 people.  Each element has different requirements, such as colour branding by using set panels or lighting.  Through to sound providing audio for webcasting, post meeting recording and audience sound. 

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Not sure what you need, or have questions?

Sometimes a chat is all it needs to make it your best event. Get in contact with us and see what we can offer to make your next event successful!
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